Raise Offline Receipt

How to Generate an Offline Payment Receipt?

StoRegister allows you to generate offline payment receipts—either for a specific unpaid invoice or for a consolidated balance across multiple unpaid invoices. This helps maintain accurate financial records and ensures timely updates on tenant payments.

Option 1: Generate Offline Receipt for a Specific Invoice

  1. Navigate to the Unpaid Invoice Detail Page.

  2. Click the “Pay” button.

  3. Select “Raise Offline Receipt” from the dropdown.

  4. A pop-up window will appear:

    • Select Payment Mode (e.g., Cash, Bank Transfer).

    • Add Reference Number and Reference Date (Optional).

    • Transfer Date will default to the current date (can be changed).

    • Amount will display the outstanding balance. You may enter a custom amount if it's a partial payment.

    • Add Comments (Optional).

    • Enable/Disable "Send Email" option.

  5. Click “Save”.

If the Send Email option is enabled, a payment confirmation email will be sent to the tenant with the receipt attached.





Option 2: Generate Offline Receipt for Consolidated Unpaid Invoices

Use this when the tenant has multiple unpaid invoices and is making a bulk payment.

  1. Go to the tenant’s Contract Detail Page or Contact Detail Page.

  2. Click the “Pay” button to open the List of Unpaid Invoices.

  3. Select one or multiple invoices you want to include.

  4. Click “Raise Offline Receipt”.

  5. In the pop-up window:

    • Choose Payment Mode.

    • Add Reference Number and Reference Date (Optional).

    • Confirm or edit the Transfer Date.

    • Enter the Amount (can be adjusted for partial payments).

    • Add Comments (Optional).

    • Enable or disable the Send Email option.

  6. Click “Send”.

A single receipt will be generated for the selected invoices and emailed to the tenant if the email option is enabled.






What Happens Next?

  • The system will generate a Payment Receipt and automatically link it to the selected invoice(s).

  • The status of the invoices will be updated to Paid (fully or partially, depending on the amount entered).

  • The tenant receives a confirmation email with the receipt attached (if email was enabled).


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